Procurement Made Easy
We understand that many people can be involved in purchasing educational resources, thus emphasising the need for a quick and simple procurement process. Whether you're looking for more choice and speed of service or need help managing your budgets and full FMS integration, we have a service for you.
Our eProcurement Solutions Will Save You Time and Money
Our eProcurement solutions make shopping for educational supplies even easier and we have a solution to fit all your needs; from simple websites and FMS files, to our more advanced solutions like WebFlow, Punch-out and WebFMS.
We want to make technology work for your teaching and purchasing needs and whichever service you choose, they are all free to set up and use.
They are also completely safe and secure, and you continue to benefit from all our service guarantees including free delivery and price match promise.
- Shop online via our website
- Select SIMS at checkout
- Submit order via your FMS
- Place order online
- Send email authorisation requests
- Centralise sign off spend
- Fully integrated with Oracle, Pecos, @UK and Civica
- Shop as normal on our website
- Full audit trail
- Download online for your FMS
- Mulitple FMS providers available
- No integration
- Instant shopping
Frequently Asked Questions
Is there a cost associated with setting these solutions up or using them?
All our eProcurement solutions are free to set up and use, there are no hidden costs, they simply make shopping with us even easier.
Do I have to install or download any additional hardware or software?
In a nutshell no; there are no additional hardware or software needed. If you wish to use our WebFMS solution you simply need to have Capita SIMS FMS and for Punch-out we currently connect with PECOS, @UK and CIVICA.
Will we need to organise additional IT support to integrate WebFMS?
No additional IT Support is needed, you simply need to configure your FMS to shop with us, our team can help you do this and we can provide a simple step-by-step guide to take you through it.
Who do we speak to if we have any questions or need support once we are up and running?
If you need any help or advice once you are using the WebFMS, WebFlow or Punch-out you can contact our customer service team any weekeday from 8am to 5:30pm by phone or email, who will be more than happy to help.
Do any of these solutions allow us to review orders before they are placed in order to control budget spend?
As Punch-out and WebFMS already have built in approval, once your order is imported it would follow the usual approval method.
If you are looking to put authorisation in place which allows you to see all order requests that the buyers at your establishment make, then WebFlow is the perfect solution. Find out more about WebFlow.
Is free delivery still available when shopping through these eProcurement solutions?
Orders of stocked items, excluding direct delivery from the manufacturer, will still be delivered free and aim to be delivered within 2-4 working days.
How can I be sure my data is safe and protected?
All transactions are done via HTTPS with up to date SSL certificate so, you can rest assured that your shopping experience is secure.
How can we see all previous orders made?
Shopping via WebFlow means you have a full order history in the My Account section, and for WebFMS and Punch-out you can can continue to use the FMS' reporting tools.
How do we add more establishments to our eProcurement account?
In order to add more establishments to shop via your eProcurement solution, we simply need to set them up in the same way that the original accounts were set up; just give us a call and we can take you through each step.
Can the solutions identify our core list?
Yes we can make any core lists clearly visible when shopping via the WebFlow, WebFMS and Punch-out solutions, just let us know that you want this during the setup stage.
Will we have support from your team during setup?
If you need any help during the setup stage our dedicated support team are available every week day from 8am to 5:30pm and you will have a dedicated account manager who will support you onsite too.
Will we need to update the catalogue data or is it automatically done?
For all eProcurement solutions except the FMS files, you are shopping via our websites so will have access to the latest prices and promotions. There is no need to load any files to any other systems.
The FMS files are updated annually when our new catalogue is out, for Hope Educational this is usually in late January.